These procedures are for college students who want to hire New York Movers related to their universities:
-Identify to your hiring department the name and phone number of the contact person (s) who will be working with the moving company.
-You must declare a value of the goods you are having moved. This is your decision and will be important if a claim is filed.
-Your hiring department will complete a Purchase Requisition Form for the total amount the University will pay and forward to the Purchasing Department along with an Approval to Pay Moving Expenses form.
-Upon receipt of the Requisition and Approval, the Purchasing Office will contact our contracted New York Moving Companies for you.
-The contracted company assigned to your move will contact you to arrange a scheduled inspection of your goods.
-Before the estimator arrives, tour your home; including attic, patio and garage to assure that everything to be moved is visible. During the estimate, show everything that is to be moved so that an accurate estimate of the total weight to be moved may be compiled. An accurate estimate of all articles to be shipped and all services required is essential, as the carrier will provide the University with a quote to budget your move.
-If the quote is greater than the allocated amount on the Requisition, your department must approve the increased amount that the University will pay, or you will be responsible for the additional amount to be collected C.O.D.
-Date for pickup and delivery will be set directly with the New York International Movers by you, the shipper. However, the University does not pay for exclusive use of a moving van or expedited service.
-The carrier will invoice the University for all authorized moving charges. In instances where there are ceiling amounts, (the person being moved) you will be responsible for payment to the carrier of any overage in cash, credit card or a cashier’s check upon delivery of (the) your goods. The carriers do not accept personal checks. Follow the guidelines in this booklet and you should have a successful move. If you have any questions or problems at any time during this “Moving To New York” process, please call your carrier contact person, the hiring department, or the Purchasing Department. New York International Movers are available, too.
